Property Operations
Property Management System
A unified platform connecting landlords, property managers, tenants, service providers, and facility teams with live financial data, automated billing, and complete portfolio visibility.
14
Integrated modules
5
Stakeholder portals
20+
Automated reports
99.9%
Cloud uptime SLA
Why PMS Exists
The challenge PMS solves
Property management across Africa faces persistent operational gaps. PMS turns fragmented, manual processes into a single connected, real-time system.
01
Data Inconsistency
Landlord reports, manager systems, and spreadsheets often show different figures. PMS creates one live source of truth.
02
Zero Landlord Transparency
Owners should not wait weeks for manually compiled PDFs. PMS gives landlords real-time occupancy, revenue, arrears, and maintenance status.
03
No Tenant Self-Service
Tenants can view balances, download statements, make payments, and log maintenance requests through a dedicated portal.
04
Manual Maintenance Coordination
Every maintenance ticket is digitised from logging to assignment, SLA tracking, evidence upload, and verified closure.
05
Fragmented Payment Collection
Mobile money and bank payments are connected to automated allocation, reconciliation, and real-time arrears dashboards.
The PMS Approach
Enterprise platform, local market fit
Enterprise-Grade Foundation
Built on Microsoft Dynamics 365 Business Central, so your finance team gets a real ERP, not an accounting screen: general ledger, payables, receivables, fixed assets, procurement and budgets, with month-end closing in the system and auditors asking fewer questions.
Cloud-Powered and Always On
Hosted on Microsoft Azure with 99.9% uptime, accessible from any device without local servers.
Africa-Ready by Design
Mobile money, local bank connectivity, and regional tax compliance designed for African real estate markets.
Role-Based Access Control
Every stakeholder sees the information they need through dedicated, permissioned portals.
Complete Coverage
14 integrated modules
Every function connects finance, operations, compliance, and reporting without gaps between systems.
Property and Portfolio Registry
Register properties and units, upload ownership documents, and keep KYC files connected.
Tenant Management
Maintain tenant contacts, categories, documents, and status in one place.
Lease Management
Manage leases with expiry alerts, escalation schedules, and renewal workflows.
Billing and Invoicing
Automate recurring billing and generate tax-compliant invoices before posting.
Payment Collection
Accept mobile money and bank payments with instant allocation to the correct invoice.
Utility Billing
Track unit-level consumption and invoice utilities separately from rent.
Service Charge Management
Budget service charges by property and split liability between tenants and landlords.
Facilities and Maintenance
Log, assign, track, and resolve maintenance tickets with SLA timers.
CAPEX Project Management
Manage capital projects from approval to completion with property-level cost tracking.
Procurement and Suppliers
Run vendor records, RFQs, contract diaries, and multi-level payment approvals.
Asset Management
Track fixed and movable assets with annual valuations and depreciation schedules.
REIT/Property Fund and Asset Management Compliance
Manage fund-level ledgers, NAV/GAV tracking, and compliance reporting.
Reporting and Analytics
Access 20+ automated reports and Power BI dashboards with PDF and Excel export.
Agency and Valuations
Manage deal pipelines, tenancy schedules, and projected income over lease terms.
Everyone Connected
Five dedicated portals
Each stakeholder gets a purpose-built portal connected to the same underlying data.
Tenant Portal
Tenants and occupiers
- Live balance, invoices and statements, downloadable any time
- Pay by M-Pesa, card or bank transfer, reconciled automatically
- Log maintenance requests and support tickets, then track them to resolution
Landlord Portal
Property owners, Property Funds and REITs
- Portfolio overview with live occupancy, rental income and arrears
- Income and expense statements, owner distributions and valuation reports
- Approve major expenditure and view compliance reports in one place
Service Provider Portal
Approved contractors
- Instant work-order notifications with scope, SLA and site details
- Submit quotations, update job status, upload completion photos and certificates
- Invoice online and track payment, with performance ratings visible
Facility Manager
Facilities teams
- Full-portfolio view of open jobs, by property, priority and trade
- SLA countdowns, overdue alerts and preventive maintenance schedules
- Assign jobs, approve quotations and sign off completed work orders
Asset Manager Module
Portfolio and asset managers
- Portfolio reporting on demand: occupancy, rental income, operating expenses, NOI and NOI margin
- Fund-level NAV and GAV with trend charts, cash position across accounts, and YTD performance versus budget
- Property Manager to Asset Manager and Asset Manager to Trustee reporting packs, generated in the system
How It Works
Workflows, reports, and integrations
Automated monthly billing, end to end
01
System generates billing run
02
Accountant previews charges
03
Post and issue tax invoice
04
Tenant notified by SMS and email
05
Payment auto-allocated
06
Receipt issued instantly
07
Overdue reminders automated
Maintenance ticket workflow, logged to closed
01
Ticket logged via portal
02
PM alerted and SLA starts
03
Job assigned to vendor
04
Quote submitted and approved
05
Work order raised
06
Evidence uploaded
07
Ticket closed and paid
08
SLA breach escalated
20+ Automated Reports
Live reporting, no manual compilation
All reports export to PDF and Excel, with embedded Power BI dashboards in every portal.
Leasing
- Tenancy Schedule
- Lease Expiry Profile
- WALE Report
- Vacancy Schedule
- Occupancy Analysis
- Tenant Concentration Analysis
Income and Credit
- Income Projection
- Aged Debtor Analysis
- Tenant Financial Summary
- Rental and Expense Analysis
Finance
- Budget Variance
- Cash Flow Summary
- Service Charge Audit
- Operating Expense Ratio
Assets
- Asset Register
- Depreciation Schedule
- Valuation History and Variance
Operations
- Maintenance Summary
- Supplier Contract Diary
Fund and Compliance
- REIT NAV/GAV Report
- Distribution and Owner Statements
- Compliance Reporting Pack
Key Integrations
Optional integrations, all API-ready. Connect what you need, when you need it.
Mobile Money Integration
Real-time payment confirmation and auto-allocation to tenant accounts.
Bank Integration
Open banking connectivity for automated reconciliation across commercial banks.
Tax Invoice Compliance
Electronic tax invoice generation for commercial invoices.
SMS Gateway
Alerts for invoices, payments, lease expiry, ticket updates, and arrears.
Microsoft 365 and Email
Automated delivery of invoices, statements, and reports.
Power BI Dashboards
Embedded live analytics across portals and management consoles.
One platform. Every stakeholder. Real-time clarity.
PMS by Stread is designed to replace fragmented property operations with connected workflows.
Platform modules
Why choose PropMS
Built for African real estate workflows
Role-based access for every stakeholder
Cloud access from desktop and mobile devices
Cleaner reporting for owners, managers, and institutional portfolios